Data Entry & Inventory Management Support:

• Perform accurate and timely data entry for all warehouse activities, including receiving, shipping, transfers, and inventory adjustments, often using Warehouse Management Systems (WMS) or ERP software (e.g., Odoo, SAP, Oracle).

• Assist in maintaining accurate stock records, reconciling inventory discrepancies as needed (e.g., cycle counts, physical inventory).

• Process and reconcile incoming receiving documents and outgoing shipping documentation (e.g., packing slips, bills of lading, proof of delivery).

• Process and track customer orders, ensuring all necessary documentation is prepared.

• Generate inventory, order status, and performance reports as required by management.

Document Control & Filing:

• Manage, organize, and maintain physical and electronic files for all warehouse-related paperwork, including receiving, shipping, reimbursements and inventory records.

• Prepare and process necessary documentation for inbound and outbound shipments.

• Process and file purchase orders, ensuring alignment with received goods.

Communication and Coordination:

• Serve as the primary administrative point of contact for internal departments (e.g., Sales, Customer Service, Procurement) regarding order status, inventory levels, and logistics issues.

• Communicate with carriers, vendors, and logistics partners to coordinate timely deliveries and pick-ups if necessary.

• Answer and direct phone calls and manage professional correspondence (emails, memos).

Administrative Support:

• Assist the Warehouse Manager or Supervisor with various administrative tasks, including preparing reports, presentations, and correspondence.

• Manage and order office supplies and other essential warehouse materials.

• Ensure compliance with safety and security protocols by assisting with safety documentation and record-keeping.

• Help maintain a clean, organized, and safe administrative area within the warehouse office.

Operational Support

• Support the Warehouse Manager or Supervisor with daily scheduling and operational tasks.

• Ensure compliance with safety protocols by maintaining safety records and documentation.

• Assist with internal audits and preparation of materials for external audits.

• Checking of release and receiving items in the warehouse premises.

• Resolve administrative discrepancies related to shipments, inventory counts, or order processing.

• Performing other administrative or support tasks as assigned by the Warehouse Manager or Supervisor.