Accounts Payable (AP)

• In-charge of overseeing company’s obligations to its supplier and vendors. This includes processing invoices, ensuring timely and accurate payments, reconciling accounts, and maintaining vendor relationships.
• Process and review vendor invoices, ensuring accuracy, proper documentation, and approval before payment processing.
• Verify invoices against purchase orders and delivery receipts, resolving discrepancies with the Purchasing and Inventory teams.
• Prepare payment batches, ensuring timely disbursement via checks, bank transfers, or other approved payment methods.
• Maintain a well-organized record of accounts payable transactions, ensuring timely follow-ups on pending invoices.
• Communicate with vendors regarding payment inquiries, disputes, and reconciliations to maintain good supplier relationships.
• Ensure regulatory compliance by properly accounting for VAT and EWT in all applicable transactions.
• Raise any issues or red flags observed in AP transactions, such as discrepancies, unusual payment patterns, or potential fraud, and escalate to the Finance Supervisor/Manager.
• Assist in the preparation of periodic AP reports and aging analysis to support financial planning.

Accounts Receivable (AR)

• In-charge of overseeing incoming payments and ensure that the company collects revenue from customers in a timely and efficient manner. This includes issuing invoices, tracking outstanding balances, following up on overdue payments, and reconciling customer accounts.
• Generate and issue Sales Invoices (SI), Collection Receipts(CR), Acknowledgement Receipts (AR) and Statement of Accounts (SOA) ensuring accuracy in pricing, terms, and supporting documentation.
• Monitor accounts receivable ledgers, track outstanding balances, and follow up on overdue payments to ensure timely collections.
• Coordinate with customers to resolve billing discrepancies and disputes, escalating unresolved issues as necessary.
• Process and record incoming payments, ensuring correct application to respective accounts and invoices.
• Ensure regulatory compliance by properly accounting for VAT and EWT in all applicable transactions
• Prepare aging reports and collection summaries for management review.
• Assist in implementing credit control measures and customer payment agreements to minimize bad debts.
• Raise any issues or red flags observed in AR transactions, such as irregular payment behaviors, potential bad debts, or fraudulent activities, and escalate to the Finance Supervisor/Manager.

Inventory Management:

• Assist in monitoring and tracking inventory transactions, ensuring all movements (purchases, transfers, and disposals) are properly recorded in the accounting system.
• Work closely with the Inventory and Purchasing teams to validate stock levels and reconcile discrepancies between system records and physical counts.
• Support periodic inventory audits by preparing and reviewing inventory reports, verifying counts, and documenting adjustments.
• Ensure that inventory valuation aligns with accounting principles and company policies.
• Assist in the identification of slow-moving or obsolete inventory items and coordinate necessary financial adjustments.

Job Specification/s: