Finance Document Management
 - Maintain proper logging, filing, and storage of Finance documents to ensure that records remain organized, secure, and easily retrievable when requested.
Documents handled include but are not limited to:
      - Sales Invoices                                         - Sales Orders
      - Delivery Receipts                                    - Collection Receipts
      - Proof of Payments                                  - BIR and tax-related filings
      - Check and Expense Vouchers                 - Transmittals and receiving copies
      - Manual/OR booklets (used, unused)
      - Contracts, permits, and café-related documents
- Ensure all documents are properly indexed and can be retrieved within the required timeframe upon request.

Administrative Support to Finance Operations
 - Provide administrative assistance to the Finance team including Accounts Payable, Accounts Receivable, Purchasing, and Inventory functions.

Responsibilities include:
      - Preparation and routing of documents for approval or recording
      - Data entry and document encoding when required
      - Preparation of transmittal forms
     - Coordination of document submissions between departments
     - Monitoring incoming and outgoing Finance documentation
- Ensure assigned administrative tasks are completed within agreed service
timelines.

Records Accuracy and Control
- Maintain accuracy and completeness of Finance records by ensuring:
      - Documents are properly labeled and filed
      - Records are stored in their designated location
      - Misfiled or missing documents are promptly corrected or reported
- Support Finance in maintaining documentation readiness for audits, internal reviews, and regulatory compliance.

Finance Coordination and Document Flow
- Coordinate with internal departments to facilitate the smooth flow of documents required by Finance operations. This includes receiving, routing, and tracking documents submitted by branches, departments, or external parties.
- Ensure that required documents reach the appropriate Finance personnel in a timely manner.

Workspace and Administrative Organization
- Maintain the organization of the Finance Department workspace, including document storage areas and filing systems.
- Ensure office supplies and administrative materials required by the Finance team are monitored and replenished as needed to support uninterrupted operations.

Support to Finance Leadership
- Provide administrative assistance to the Finance Supervisor and Finance Manager for documentation, coordination, and operational support requirements related  to Finance activities.